Terms of Service

Terms and conditions for using the Campfire Scout troop management platform.

Last Updated: January 1, 2025

Welcome to Campfire

These Terms of Service ("Terms") govern your use of the Campfire platform ("Service") operated by Campfire ("us", "we", or "our"). By accessing or using our Service, you agree to be bound by these Terms.

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Acceptance of Terms

By creating an account or using Campfire, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy.

Who Can Use Campfire

Scout Organizations

Campfire is designed for officially chartered Scout troops, crews, ships, and packs affiliated with the Boy Scouts of America or similar recognized Scouting organizations.

  • Must be an official Scout unit with proper registration
  • Adult leaders must complete Youth Protection Training
  • Must comply with your organization's policies and procedures

Age Requirements

  • Adult Users (18+): Can create accounts and manage troop operations
  • Youth Users (Under 18): Require parent/guardian permission and adult supervision
  • Parents/Guardians: Can create accounts to support their Scout's participation

User Responsibilities

Account Security

  • Keep your login credentials secure and confidential
  • Use strong passwords and enable two-factor authentication when available
  • Notify us immediately if you suspect unauthorized access to your account
  • You are responsible for all activities that occur under your account

Appropriate Use

  • Use Campfire only for legitimate Scout troop management purposes
  • Follow all applicable laws, Scout policies, and community guidelines
  • Respect the privacy and safety of all users, especially youth members
  • Provide accurate and up-to-date information

Prohibited Activities

Zero Tolerance Policy

The following activities are strictly prohibited and may result in immediate account termination and reporting to appropriate authorities:

  • ❌ Any form of harassment or bullying
  • ❌ Inappropriate contact with youth members
  • ❌ Sharing personal information of minors
  • ❌ Uploading inappropriate content
  • ❌ Attempting to hack or compromise security
  • ❌ Spamming or unsolicited communications
  • ❌ Violating Youth Protection policies
  • ❌ Using fake or misleading information

Content and Data Ownership

Your Content

You retain ownership of all content you upload to Campfire, including photos, messages, and troop information. However, you grant us permission to:

  • Store and display your content as part of the Service
  • Process your content to provide Service features
  • Back up your content for data protection purposes

Data Export

You can request an export of your troop's data at any time. We provide tools to download your information in standard formats, ensuring you're never locked into using Campfire.

Service Availability

What We Provide

  • 99.9% uptime target
  • Regular feature updates
  • Customer support
  • Data backup and security

Service Limitations

  • Planned maintenance windows
  • Possible temporary outages
  • Feature changes and updates
  • Usage limits for system stability

Privacy and Youth Protection

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Youth Protection Compliance

Campfire is designed to comply with BSA Youth Protection policies and best practices for digital safety in youth organizations.

Safety Features

  • No direct messaging between adults and youth
  • All communications are supervised
  • Photo sharing within troop community only
  • Automatic reporting of inappropriate content

Privacy Controls

  • Parents control youth member visibility
  • Granular privacy settings
  • No sharing of data outside troop community
  • Right to data deletion

Limitation of Liability

Important Legal Notice: Campfire provides this service "as is" and makes no warranties about the completeness, reliability, or accuracy of the Service.

In no event shall Campfire be liable for any indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses.

Some states do not allow the exclusion of certain warranties or the limitation of liability for consequential damages, so the above limitations may not apply to you.

Account Termination

Termination by You

You may terminate your account at any time through your account settings or by contacting us.

  • Download your data before termination
  • Account deletion is permanent after 30 days
  • Some data may be retained for legal compliance

Termination by Campfire

We may suspend or terminate accounts that violate these Terms or pose a risk to our community.

  • Immediate termination for serious violations
  • Warning and opportunity to correct minor violations
  • Data export available for legitimate terminations

Questions About These Terms?

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Contact Our Legal Team

If you have questions about these Terms of Service, please contact us:

Legal Inquiries: Use our contact form and select "Legal Inquiry"

General Support: Contact Form

Changes to These Terms

We may update these Terms of Service from time to time. When we make material changes, we will:

  • Notify all users via email and in-app notification
  • Post the updated terms with a new "Last Updated" date
  • Provide at least 30 days notice for significant changes
  • Allow you to terminate your account if you don't agree to changes

Current Version: 1.0 | Effective Date: January 1, 2025