Troop CampfireChasing health forms the week before summer camp is a rite of passage nobody enjoys. Campfire can track who has a current form so you know who to chase without opening a filing cabinet.
Turn it on
- Tap Account Settings (top right) → Organization → Features.
- Turn on Health Forms.
- Decide separately whether to store the form document itself, or only record the exam date.
Who can add or update a form
Only roles with the Manage Health Forms permission can upload a form, set or change an exam date, or delete a form — usually a leader or committee member who looks after medical records. Families cannot edit their own records, so what is on file is always what a leader put there. Scouts and parents can still see their own family's forms, and anyone with View All Health Forms can see the whole unit's. To change who has these, go to Account Settings → Organization → Roles.
See who is missing one
Open Reports → Health Forms for a compliance view of the whole unit. This is the list to work from before a campout.
Require a form for an event
When you create or edit an event you can set the health form level it requires. Campfire then works out each attendee's status by comparing their form against the event dates, and shows it as a column on the event's Readiness tab alongside permission slips and payment — see Track permission slips and payments.
Health information is sensitive
Health forms are the most sensitive records in your unit. Only members whose role grants access can see them, and they are deliberately excluded from exports and from anything public. Treat uploads the way your council asks you to, and remove forms you no longer need.